Example PPP Document for a 300-Capacity Pub

Purpose & Legal Basis

This document records the Public Protection Procedures (PPP) for the venue named above. The procedures themselves are required under the Terrorism (Protection of Premises) Act 2025. A written record is not mandatory at the Standard Duty tier, but it is how the venue communicates the procedures to staff and volunteers and helps the venue evidence its procedures. Under Section 5 of the Act, premises falling within the Standard Duty tier (capacity 200–799) must have in place procedures to be followed in the event of a terrorist attack or suspected terrorist attack, covering: • Evacuation of the premises • Invacuation — movement to safer areas within the premises • Lockdown — securing the premises to prevent entry • Communication with staff, customers, and emergency services This document addresses the four procedure areas required by the Act and provides additional guidance on threat awareness, emergency reporting, and post-incident actions. It applies to all staff and volunteers working at the venue and should be read as part of their induction and refresher training. It must be kept confidential and not shared publicly.

1. Venue Overview

Venue

The Crown & Anchor

Address

12 Market Street, Anytown, AN1 2CD

Venue type

Bar/Pub

Capacity

300 (including staff and volunteers)

Typical staffing

15 on duty at busy periods

Operating hours

Mon-Thu 11:30–23:00, Fri-Sat 11:30–00:00, Sun 12:00–22:30

Venue Layout

• Main bar (Ground floor, indoor)
• Snug (Ground floor, indoor)
• Kitchen (Ground floor, indoor)
• Function room (First floor, indoor)
• Beer garden (Ground floor, outdoor)
• Cellar (Basement, indoor)

2. Roles & Responsibilities

Under the Terrorism (Protection of Premises) Act 2025, a named responsible person must be designated for the venue. The responsible person is accountable for ensuring these procedures are in place, communicated to all staff and volunteers, and reviewed regularly.

All Staff and Volunteer Responsibilities

All staff and volunteers are expected to: be familiar with this document and the procedures it contains; know the locations of emergency exits and assembly points; know the code word and how to respond when it is used; complete all required security training; report any suspicious activity to the duty manager immediately.

3. Threat Awareness

The UK terror threat level is set by the Joint Terrorism Analysis Centre (JTAC). The five levels are: • LOW — an attack is highly unlikely • MODERATE — an attack is possible but not likely • SUBSTANTIAL — an attack is likely • SEVERE — an attack is highly likely • CRITICAL — an attack is highly likely in the near future Venues with public access are potential targets. Common attack methods at public venues include: • Edged weapons — the most common form of attack in the UK • Vehicle attacks — vehicles used to ram pedestrians near crowded areas • Improvised explosive devices (IEDs) — do not touch or move unattended items; evacuate and call 999 • Firearms — less common in the UK but possible; follow Run, Hide, Tell (Section 9) Staff should stay informed of changes to the threat level via gov.uk and report any concerns to their duty manager.

4. Recognising Suspicious Activity (SCaN)

5. Evacuation Procedures

Exit Routes

Staff and Volunteer Evacuation Responsibilities

5.1 Accessibility & Assisted Evacuation

• The duty manager assigns a staff member or volunteer to anyone using a wheelchair; the step-free route is through the main entrance
• The function room has a refuge point beside its fire exit; whoever waits there is reported to the duty manager by name and location
• Staff and volunteers are briefed to offer an arm and clear directions to customers with visual impairments

5.2 General Evacuation Guidance

General evacuation guidance: • Move away from the threat — if the threat location is known, evacuate in the opposite direction • Do NOT use lifts during an evacuation • Do NOT move towards loud noises, smoke, or any visible danger • Do NOT delay for personal belongings • Help others where possible but do not put yourself at risk • Once at the assembly point, do not re-enter the building until authorised by emergency services

6. Invacuation Procedures

Invacuation involves moving people to safer areas within the venue when the threat is outside the building. Staff and volunteers should guide customers to the designated safe areas listed below.

Designated Safe Areas

• Cellar (below street level, no windows, solid door, suitable for small numbers)
• Function room store (interior room with no external windows)
• Rear corridor between the kitchen and the office (no glazing, two exits)

These safe areas can only partially accommodate maximum capacity — multiple areas would need to be used simultaneously.

6.1 Invacuation Guidance

When deciding whether to invacuate: • Invacuation is appropriate when the threat is OUTSIDE the building (e.g. a vehicle attack or incident in the surrounding area) • If the threat is INSIDE the building, evacuation or lockdown is more appropriate • Suitable safe areas have full-height masonry walls, are away from external windows, and ideally above the ground floor • Ensure safe areas have access to water and first aid supplies where possible • Keep people calm, seated where possible, and away from windows and doors

7. Lockdown Procedures

Lockdown involves securing the venue to prevent a threat from entering the premises.

Lockdown Steps

1. The duty manager gives the alert phrase in person and over the PA
2. The nearest staff member or volunteer deadbolts the main entrance
3. Kitchen staff secure the kitchen fire exit from the inside
4. Whoever is serving the beer garden brings customers indoors, then bolts the garden gate
5. Bar shutters come down, lights go off in the street-facing rooms, and customers move away from the windows
6. Every lock opens from the inside, so the building can still be evacuated mid-lockdown if a fire starts

7.1 Additional Lockdown Considerations

Additional lockdown considerations: • Secure all entry points including windows, loading bays, and lift access at ground level • Consider using furniture to barricade doors that cannot be locked • Turn off lights where safe to do so to avoid drawing attention • Keep away from windows and doors • Ensure lockdown can be reversed quickly to allow emergency services access when they arrive • Maintain a means of communication with emergency services during lockdown

8. Communication & Emergency Reporting

The code word should be known only to staff and volunteers and not shared with customers. When anyone on duty uses the code word, all staff and volunteers should immediately follow the relevant procedure (evacuation, invacuation, or lockdown) as directed.

The designated 999 caller (Tom Okafor (Duty Manager)) is responsible for making the initial emergency call and providing information using the ETHANE framework (see below). The emergency liaison (Rachel Hart (Licensee and General Manager)) will meet responding services on arrival and provide a situational briefing.

8.1 ETHANE Reporting Framework

8.2 Media & Social Media

Do not make statements to the media or post on social media about any security incident. All media enquiries should be directed to the responsible person, who will coordinate any public statements with the police.

9. Run, Hide, Tell

10. Post-Incident Procedures

After a security incident, take the following steps: • Account for personnel — conduct a headcount of all staff and visitors; report any missing persons to the emergency services immediately. • Preserve the scene — do not move objects, clean up, or allow anyone to re-enter affected areas until police have authorised it. • Staff welfare — offer all staff immediate welfare support and signpost them to their GP or professional counselling. • Structured debrief — hold a debrief within 48 hours, recording what happened, what went well, and what could be improved. • Record decisions — document all decisions made during the incident, including timings and reasons. • Media coordination — do not make public statements without coordinating with police; direct all media enquiries to the responsible person.

11. Key Emergency Contacts

12. Review & Maintenance

This document must be reviewed at least annually. The next review date is shown in the document control box on the first page. In addition to the annual review, this document should also be reviewed and updated: • After any significant changes to the venue layout, capacity, or staffing structure • Following any security incident or near-miss at this venue or similar venues • When the UK threat level changes significantly (e.g. raised to SEVERE or CRITICAL) • After any training exercise or drill that identifies areas for improvement • When new guidance is issued by ProtectUK, NaCTSO, or the Security Industry Authority All amendments should be recorded in the amendment log below, and the updated document should be redistributed to all staff.

Amendment Log

Appendix: Quick Reference Card

Print this page and display in staff areas